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Meeting Planning Home

General Meetings

• Council I

• Council II

• New Member Orientation

• Discussion Group Chairs

• Program

• Poster Sessions

• Reception

Discussion Groups

• College Science Librarians

• General Discussion

• Issues in Sci/Tech Library Management

• Publisher/Vendor Relations

• Sci/Technology Databases

Committees

• Assessment

• Program Planning Current

• Program Planning Future

• Continuing Education

• Research Committee

• Government Information

• Membership & Recruitment

• Nominating

• Oberly Award

• Organization & Planning

• Publications

• Subject and Biblio Access

Council I: Midwinter

1. Day: Friday
2. Time: 8:00pm-10:00pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 60
6. Set-Up: Conf/Aud
7. Chairs Conference: 45
8. Chairs Audience: 15
9. Chairs Head Table: N
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers, 12 table microphones (3 on each side of Conf. open square).
13. Notes: Need access to room by 7:30pm

Council II: Midwinter

1. Day: Monday
2. Time: 9:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 50
6. Set-Up: Conf/Aud
7. Chairs Conference: 40
8. Chairs Audience: 10
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers, 12 table microphones (3 on each side of Conf. open square).
13. Notes:

Discussion Group Chairs: Midwinter

1. Day: Saturday
2. Time: 11:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 10
6. Set-Up: Conf
7. Chairs Conference: 10
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes: Purpose of this meeting is to provide an opportunity for all the Disc. Grp. chairs to get together in case they wish to (e.g. for cooperative planning, etc.)

New Members Orientation: Annual

1. Day: Saturday
2. Time: 8:00am-9:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 40
6. Set-Up: Rounds of 10
7. Chairs Conference: 40
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone:N
11. Floor Microphones:
12. Equipment: 2 Flip charts/markers
13. Notes: Request this meeting be held at convention center or convention hotel

Poster Sessions/Buffet: Annual

1. Day: Monday
2. Time: 8:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 200
6. Set-Up: Poster Session/Buffet
7. Chairs Conference:
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone:
11. Floor Microphones:
12. Equipment:
13. Notes: next to Program, 12 poster tables with poster mounting (specify size, etc.), 2 buffet tables. Captured here for potential use only. NOT NORMALLY A ROOM REQUEST!

Generic Meeting Setup

1. Day:
2. Time:
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance:
6. Set-Up:
7. Chairs Conference:
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone:
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes:

Council I: Annual

1. Day: Friday
2. Time: 8:00pm-10:00pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 60
6. Set-Up: Conf/Aud
7. Chairs Conference: 45
8. Chairs Audience: 15
9. Chairs Head Table:N
10. Podium w/ Microphone:N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers, 12 table microphones (3 on each side of Conf. open square).
13. Notes: Need access to room by 7:30pm

Council II: Annual

1. Day: Monday
2. Time: 8:00pm-10:00pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 40
6. Set-Up: Conf/Aud
7. Chairs Conference: 30
8. Chairs Audience: 10
9. Chairs Head Table:
10. Podium w/ Microphone:N
11. Floor Microphones:
12. Equipment:Flip Chart/Markers, 12 table microphones (3 on each side of Conf. open square).
13. Notes:

Discussion Group Chairs: Annual

1. Day: Saturday
2. Time: 11:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 10
6. Set-Up: Conf
7. Chairs Conference: 10
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes: Purpose of this meeting is to provide an opportunity for all the Disc. Grp. chairs to get together in case they wish to (e.g. for cooperative planning, etc.)

Program: Annual

1. Day: Monday
2. Time: 8:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance:??
6. Set-Up: Aud
7. Chairs Conference:
8. Chairs Audience: 200
9. Chairs Head Table: 6 chairs - 4 table microphones
10. Podium w/ Microphone:Y
11. Floor Microphones: 2
12. Equipment: Overhead, Screen, Computer Projector, Electric Pointer, Phone/Data line, 4 table microphones
13. Notes:

Reception: Annual

1. Day:
2. Time:
3. Open/Closed: Open to STS members
4. List in Program: Not usually
5. Estimated Attendance:
6. Set-Up:
7. Chairs Conference:
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone:
11. Floor Microphones:
12. Equipment:
13. Notes: Placed here for informational purposes. Not normally part of the room requests.

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Last updated: October 22, 2003

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