Hosting an ACRL RoadShow
In-Person RoadShow Workshops
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While ACRL provides licensed workshop content and expert presenters, workshop hosts play a major role in putting a successful workshop together.
Host Responsibilities
- Communication with presenters and ACRL staff regarding program and logistics
- Reservation of appropriate meeting space and AV equipment
- Marketing and publicity for workshop registration
- Reservation and purchase of presenter lodging
- Ensuring presenters have information on ground transportation options
- Registration process management
- Sharing compilation of participant roster with presenters
- Printing workshop handouts and materials
- Name badges for presenters and participants
- Breakfast and/or lunch for participants and presenters, if needed
- Day-of, on-site staff if needed (general oversight, check-in assistants, AV set-up and support, etc.)
ACRL Responsibilities
- One full-day interactive workshop at the host's site
- Expert presenters to lead the workshop
- Funding presenters' honorariums
- Handouts and materials files for printing prior to workshop
- Workshop evaluation design and report compilation
- Sharing evaluation summary report with host
Code of Conduct
ACRL is committed to providing a harassment-free environment for everyone, including our professional development workshop participants. This is articulated in our Statement of Appropriate Conduct, which is used in all 91´«Ã½ and ACRL conferences. We invite and encourage you to use it as a model for your workshop.
AV and Materials Needed
Generally, the following audiovisual equipment is required for all workshops:
- Room set with round tables with 6-8 chairs per table, plus a head table for presenters
- Two wireless or lavalier microphones
- Monitor or projector and screen
- Presenting computer (laptop or desktop)
- Printed handouts and materials
Other materials may include sticky notes, markers, flip charts, dot stickers, masking tape, writing utensils, etc. Your workshop presenters will work with you to identify any specific materials needed for your workshop participants.
Virtual RoadShows
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ACRL now offers the opportunity to license a virtual RoadShow for your institution, chapter, or consortium. Like our popular in-person workshops, hosts play a major role in putting the virtual experience together for their communities. See below for a breakdown of responsibilities:
Host Responsibilities
- Reservation of virtual meeting space (Zoom preferred)
- Technical support as needed (i.e., participant audio and connection issues, etc.)
- Management of registration process, ensuring participation is capped at the limit set by ACRL
- Sharing registration list basics with ACRL staff and presenters
- Communicate regularly with presenters regarding the virtual program and connection details
- Marketing and publicity of the online workshop with your community
ACRL Responsibilities
- A full virtual workshop experience delivered by expert presenters, as described on the ACRL website
- Delivery of all necessary curriculum materials, including any pre-workshop prep activities prior to the virtual workshop
- Delivery of a final evaluation summary report for the virtual workshop
Code of Conduct
To provide all participants in ACRL's professional development events equal opportunity to benefit, ACRL is committed to providing a harassment-free environment for everyone. This is articulated in our used in all ACRL conferences, and we encourage you to use it as a model for your virtual workshop.
Frequently Asked Questions
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Bring a RoadShow to your campus!
To schedule a RoadShow, contact Ari Zickau at azickau@ala.org
