91´«Ã½

Item # 1

YALSA Board of Directors Meeting


February Meeting via Conference Call


February 29, 2008

Topic: Approval of the Minutes from the 2008 Midwinter Meeting

Background: The minutes from the 2008 Midwinter Meeting of the YALSA Board of Directors is provided below.

Action Required:
Consent

JANUARY 11-16, 2008, PHILADELPHIA

The mission of YALSA is to advocate, promote and strengthen service to young adults as part of the continuum of total library service, and to support those who provide service to this population.

Board I Fri. 1:30 - 5:00 in the Convention Center, room 303A (strategic planning session)


Board I persons present: Paula Brehm-Heeger, Sarah Debraski, Judy Nelson, Amy Alessio, Nick Buron, Maria Gentle, Michele Gorman, Erin Helmrich, Kim Patton, Dawn Rutherford, Christine Allen, Mary Hastler, Sara Ryan, and Beth Yoke

Guests at Board I: Christine Mahood

Board II Sun. 4:00 - 6:00 in the Convention Center, room 303A


Board II persons present: Paula Brehm-Heeger, Sarah Debraski, Judy Nelson, Amy Alessio, Nick Buron, Maria Gentle, Michele Gorman, Erin Helmrich, Kim Patton, Dawn Rutherford, Christine Allen, Mary Hastler, Sara Ryan, and Beth Yoke

Guests at Board II: Audra Caplan, Mary Arnold, Angela Carstensen, Cathi MacRae, Tracey Firestone, Judy Sascas, Daphne Daley, Erin Howerton, Jennifer Gallant, Stevie Kuenn, Stephanie Iser, Robin Vittek, Stephanie Iser

Board III Mon. 10:00 - 1:30 in the Convention Center, room 303A (lunch provided)


Board III persons present: Paula Brehm-Heeger, Sarah Debraski, Judy Nelson, Amy Alessio, Nick Buron, Maria Gentle, Michele Gorman, Erin Helmrich, Kim Patton, Dawn Rutherford, Christine Allen, Mary Hastler, Sara Ryan, and Beth Yoke

Guests at Board III: Linda Braun, Mary Burkey, Richie Momon, Erin Howerton

We’ll pause in the agenda to accommodate information exchanges with:

• Candidate for 91´«Ã½ President-Elect, Linda Williams, at 5:00 on Sunday
• Candidate for 91´«Ã½ President-Elect, Camila Alire, at 5:30 on Sunday
• 91´«Ã½ Executive Board Representative Terri Kirk at 5:45 on Sunday

AGENDA – 1/2/08

Call to Order

Information Forum – 10 minutes allotted at the beginning of each session

Adoption of the Agenda

MOVED by Judy T. Nelson, and seconded by Michele Gorman, and voted to adopt an agenda with flexibility. Motion passed.

Consent Items (5 min.)

MOVED by Nick Buron, and seconded by Sarah Debraski, and voted to accept consent items as written, including the Approval of Minutes from 2007 August Board Meeting. Motion passed.

Approval of the Minutes from the 2007 phone meeting........................................ 12/10/07

Creation of 2009 Midwinter Events Taskforces.................................................... 12/10/07

Confirmation of YA Lit Symposium Slate............................................................... 12/10/07

Confirmation of Spending for TTW & Symposium 08............................................ 12/10/07

Resolution for Betty O’Donnell.............................................................................. 12/10/07

Confirmation of Operation Book Drop Effort......................................................... 12/10/07

Confirmation of YA Diversity Campaign Funds..................................................... 12/10/07

Action Items

Pre-Meeting Division Councilor Report (5 min.) - Councilor................................. 1/11/08


MOVED by Kimberly Patton, and seconded by Sarah Debraski, and voted that YALSA Councilor representative vote her conscience in regards to voting for 91´«Ã½ Council Representatives for 2008 nominees to Executive Council. Motion passed.

Student Scholarship Proposal (10 min.) – Ad-hoc Committee................................. 12/6/07


MOVED by Sarah Debraski, and seconded by Erin Helmrich, and voted to direct the Board liaison to work with the Student Scholarship Task Force to incorporate the Board’s suggestions into a revised proposal to be presented to the Board at the 2008 Annual conference. Motion passed.

Student Intern Proposal (10 min.) – Ad-hoc Committee........................................ 12/10/07


MOVED by Nick Buron, and seconded by Judy T. Nelson, and voted to accept the recommendation of the Ad-Hoc Committee not to recommend the establishment of a YALSA student intern at this time. Motion passed.

Nonfiction Award Proposal (10 min.) – NF Taskforce........................................... 12/10/07


MOVED by Amy J. Alessio and seconded by Judy T. Nelson and voted to accept the non-fiction award proposal and send it on to the 91´«Ã½ Awards Committee for final approval. Motion passed.

State Conference Stipends Guidelines (5 min.) – Ad-hoc Committee.................. 12/10/07


MOVED by Amy J. Alessio and seconded by Judy T. Nelson, and voted to accept the conference stipends guidelines and application as presented. Motion passed.

MOVED by Mary Hastler, and seconded by Amy J. Alessio, and voted to extend the Board II meeting to 6:20 p.m. Motion passed.

Conflict of Interest Policy Proposed Changes (5 min.) – Exec Comm................. 12/13/07


MOVED by Sarah Debraski, and seconded by Dawn Rutherford, and voted to accept the addition to the Conflict of Interest Policy in Section Ib. as written in item 13. Motion passed.

Blog Policy Proposed Changes
(5 min.) – Blog Manager..................................... 12/10/07


MOVED by Judy T. Nelson, and seconded by Kimberly Patton, and voted to accept the "acceptable use" portion of the document and adjust the language as per written. Motion passed.


MOVED by Nick Buron, and seconded by Dawn Rutherford, and voted to move ahead with allowing teems to be able to blog on the YALSA blog site without requiring parental permission. To be reviewed at 91´«Ã½ Annual 2008. Motion passed.


MOVED by Erin Helmrich, and seconded by Michele Gorman, and voted accept the privacy statement as proposed for the blog policy document. Motion passed.

Establish Budget Priorities for FY 09
(10 min.) – Fiscal Officer........................... 12/31/07


MOVED by Amy J. Alessio, and seconded by Judy T. Nelson, and voted to accept the budget priorities as outlined in document #15 for FY09. Motion passed.

White Paper Final Drafts (5 min.) – Exec Comm.................................................. 12/31/07


MOVED by Judy T. Nelson, and seconded by Dawn Rutherford, and voted to accept two white papers "Teen Space" and “Value of YA Lit” and postpone decision on the white paper "Why a YA Librarian" until spring call in order to merge two versions or not. Motion passed.

Award Evaluation Taskforce Final Recommendations (10 min.) – Exec Comm.. 12/10/07


MOVED by Erin Helmrich, and seconded by Dawn Rutherford, and voted to permit the current Printz committee to move forward with a contest this year. The Board will evaluate the success of this piece at Annual. At that time we will determine whether this should become a permanent charge of the committee. Motion passed.


MOVED by Amy J. Alessio, and seconded by Judy T. Nelson, and voted to accept to discontinue production of Edwards Seals. Motion passed.

Selection List Taskforce Final Recommendations (10 min.) – Exec Comm........ 11/28/07


MOVED by Amy Alessio and seconded by Marie E. Gentle, and voted to instruct O&B to change the name of the Selected Audiobooks for Young Adults to Amazing Audiobooks for Young Adults effective immediately. Motion passed.


MOVED by Judy T. Nelson, and seconded by Mary Hastler and voted to direct O&B to amend the charge of Popular Paperbacks to indicate that it would be beneficial if themes are chosen more strategically when appropriate. (e.g. using TRW or TTW themes, movie tie in etc.) Motion passed.


MOVED by Maria E. Gentle, and seconded Judy T. Nelson, and voted to accept documents #17 and #18 Award Evaluation and Selected List Task Force reports regarding their final recommendations with thanks. Motion passed.

Request for Board Action: Magazine Selection TF (5 min.) – Exec Comm.......... 12/10/07


MOVED by Amy J. Alessio and seconded by Judy T. Nelson, and voted to direct the President to develop a taskforce to establish procedures and guidelines for a Magazines and Zines for YAs Selected List and to submit those efforts to the Board at Annual '08 Conference. Motion passed.

Request for Board Action: YALSA Archivist (5 min) – Pat Muller...................... 12/10/07


MOVED by Judy T. Nelson, and seconded by Kimberly Patton, and voted to table issue #20 until Monday, January 14, 2008. Motion passed.


MOVED by Sarah Debraski, and seconded by Nick Buron and voted to adjourn the Board II meeting. Motion passed.


MOVED by Sarah Debraski, and seconded by Christine Allen, and voted to direct the President to create a task force to investigate the creation of a process and guidelines by which YALSA archives materials. Motion denied.

Request for Board Action: Board Meetings (5 min.) Exec Comm………………. 11/28/07


MOVED by Judy T. Nelson and seconded by Amy J. Alessio and voted to increase the number of meetings of the full board from two annual meetings to four annual meetings. Motion denied.

Request for Board Action: White Paper on YA in SLIS (5 min.) – Exec Comm.. 12/10/07


MOVED by Judy T. Nelson, and seconded by Mary Hastler and voted to direct the President to identify and recruit a qualified member to write a white paper on the importance of including young adult services in graduate programs of library and information sciences and then disseminate. Motion passed.

Request for Board Action: New Member Outreach (5 min.) – Exec Comm........ 11/28/07


MOVED by Michele Gorman, and seconded by Kimberly Patton and voted to instruct the YALSA staff to create a process and report back to the YALSA board as soon as possible about a method for Board members to welcome new members in a timely manner. Motion passed.

Request for Board Action: YALSA 101 E-course (5 min.) – Exec Comm........... 12/10/07


MOVED by Amy J. Alessio, and seconded by Sarah Debraski and voted to direct the DMP committee to develop a YALSA 101 self-paced on line initiative with input from relevant sources and staff for implementation at Annual '08. Motion passed.

Request for Board Action: Teen Space Guidelines (10 min.) – Exec Comm....... 11/28/07


MOVED by Judy T. Nelson, and seconded by Dawn Rutherford and voted to instruct the President to work with LAMA to establish a joint LAMA/YALSA taskforce to create guidelines for libraries to use when enhancing, designing or building teen areas. Motion passed.

Request for Board Action: Board & Endowment Fund (10 min.) – Exec Comm. 12/10/07


MOVED by Amy J. Alessio, and seconded by Judy T. Nelson, and voted to direct the President to appoint a Board sub-committee to establish parameters and guidelines for the Endowment Fund and provide a recommendation as to its’ oversight. This group would report back to the Executive Committee before the '08 spring phone call. Motion passed.

Request for Board Action: Odyssey Committee (10 min.) Odyssey Comm......... 12/11/07


MOVED by Judy T. Nelson, and seconded by Michele Gorman and voted to accept the proposed Odyssey policies and procedures as written. Motion passed.

Request for Board Action: Teens’ Top Ten Merge with CBC (10 min.) - CBC.. 12/10/07


MOVED by Nick Buron, and seconded by Kimberly Patton and voted to direct YALSA staff to explore forming a partnership with CBC before February, 2008 conference call. Motion passed.

Request for Board Action: Taskforce for Chair Training (5 min.) -EC................. 12/10/07


MOVED by Sarah Debraski, and seconded by Maria E. Gentle and voted to create a Board sub-committee to investigate and recommend chair training methods to the Board by Annual '08. Motion passed.

Request for Board Action: YALS Writing Award Proposal (5 min.) - Staff........... 12/10/07


MOVED by Judy T. Nelson, and seconded by Maria E. Gentle and voted to establish a writing award to honor the best article written by a student in YALS each year. Motion denied.


MOVED by Erin Helmrich, and seconded by Michele Gorman and voted to extend the Board III meeting until 2:00p.m. Motion passed.

Request for Board Action: Teen Service Award (5 min.) YP Comm..................... 12/10/07


MOVED by Judy T. Nelson, and seconded by Christine Allen and voted to table the teen service award until the next meeting of the Board. Motion passed.

Request for Board Action: Printz Policy Change (5 min.) – Lynn Rutan............... 12/10/07


MOVED by Judy T. Nelson, and seconded by Maria E. Gentle to revise specific policies and procedures and the chairman’s handbook of the Michael L. Printz Award Committee as listed in item 32. Motion denied.


MOVED by Nick Buron, and seconded by Dawn Rutherford to extend the Board meeting a second time to 2:15p.m. Motion passed.

Request for Board Action: Financial Advancement Committee (5 min.) -- FAC.. 12/10/07


MOVED by Judy T. Nelson and seconded by Nick Buron, and voted to table Action item #33 to sunset the Financial Advancement Committee until Annual when review of the Board sub-committee for the endowment. Motion passed.

Discussion Items

Pre-Conference Committee Report Concerns (15 min.) – all Board Members... 12/10/07


MOVED by Erin Helmrich, and seconded by Judy T. Nelson to extend the meeting to 2:25p.m. Motion passed.

MOVED by Nick Buron, and seconded by Dawn Rutherford to adjourn the Mid-winter 2008 meeting of the Board. Motion passed.

O & B Committee Update (15 min.) – O & B............................................................... 12/10/07

Committee Chair Guide Proposal (10 min.) – Ad-hoc Committee................................... 12/10/07

Reverse Mentoring Program Idea (10 min.) – Exec Comm............................................. 11/28/07

YALS Editor Midwinter Report (10min.) - Editor........................................................... 12/10/07

YAttitudes Editor Midwinter Report (10 min.) - Editor..................................................... 12/8/07

Periodicals Survey Results (10 min.) - EAB................................................................... 12/10/07

Edwards 20th Anniversary (10 min.) – Edwards TF........................................................ 12/10/07

@ your library campaign (10 min.) – Advocacy TF........................................................ 12/10/07

Meeting Student Member Needs (10 min.) - SIG........................................................... 12/10/07

Reference Guidelines Next Steps (10 min.) – Exec Comm............................................. 12/31/07

YALSA Councilor Midwinter Activities Update (5 min.) - Councilor................................. 1/14/08

Informational Items

Guidelines for Board Meetings...................................................................................... 12/13/07

Board Responsibilities for Annual.................................................................................. 12/13/07

FY ’07 Final Close Figures........................................................................................... 12/10/07

Slate for ’08 YALSA Election ..................................................................................... 12/10/07

Executive Director’s Goals for FY 08........................................................................... 12/13/07

2008 Nominating Committee Roster.............................................................................. 12/13/07

2007 Friends of YALSA donors.................................................................................... 12/13/07

YALSA at Annual 2008 Update................................................................................... 12/10/07

YALSA Representatives to 91´«Ã½ Committees Update................................................... 12/10/07

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  New Business

Reinventing the Train the Trainers Program (5 min.) – Exec Comm................................ 11/18/07

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  Adjournment